Litigation document productions involving electronically stored information frequently begin with a very lengthy set of specifications that determine what metadata elements need to be produced, what type of renditions of the electronic files should be included, and details of ancillary reports that must accompany the production load files. For an example, see https://www.justice.gov/atr/case-document/file/494686/download .

Frequently, because of heavy workloads or large data volumes, the receiver of the data will not load the production as soon as it arrives. At an unexpected time, contemporary to the production delivery, additional data may be requested to facilitate successful loading or review of the produced data.

These delays in follow-up risk that the production processing information needed to supplement the delivery is no longer available or is not in a state that is conducive to active use. Production processing organizations tend to retain the final production load files as delivered, but they may not retain that information in active storage. In some cases, processing groups load the production information to a retrieval database. However, they frequently remove or archive inactive processing files. This can all be a bit of a shell game. See “The Production Edit Shell Game”.  For instances where the processing copy of the data can expedite delivery of production adjustments, an early check of the production delivery ensures that all of the required source information is available.

When time is limited, some checks can be performed without loading the data into the receiving database. See the following for items that can be checked using text editors, low end RDMS tools and spreadsheets in most cases.

Typical Production Receipt Checkpoints:

  1. Confirm that the correct starting Bates number was used.
  2. Compare the number of documents listed in the load file to the number of documents identified at the source used for the production.
  3. Compare the number of document/image records to the number of text and image cross reference records.
  4. Check for the listing of all required fields in the load file.
  5. Verify the population of all fields.
  6. Check for a correct starting Bates number.
  7. Confirm that endorsements of Bates numbers and designations, like Confidentiality, been applied to images properly.
  8. Check samples of any expected exceptions for tiffing. (Ie. Redacted, slip sheeted, password protected files, unsupported file types, foreign language documents, documents with no text, media files, privileged documents in responsive attachment families, etc.)
  9. Confirm custodian and duplicate custodian information.
  10. Confirm addition of any information that did not directly export from the document database, like “production entity”, calculated fields, designations assigned to the production set as a mass production entry.
  11. Confirm parent/attachment references within attachment families in the proper fields.
  12. Make sure that all required processing reports been provided with the document/image counts in the reports matching the production file and load file record counts.

 

Capital Novus provides a means to build checkpoints like these into QC templates in eZManage.

 

 

 

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Terms and Conditions

Terms and conditions for training courses

I will abide to follow following terms and conditions once registering a course with Institute of Forensic Science, Gujarat Forensic Sciences University in association with Capital Novus,

1. Face-to-face courses normally run with a suitable minimum of participants. Should a course be cancelled because of shortage of participants, you will be offered a place on an alternative course or a full refund of fees paid.
2. Confirm that you are willing to participate fully in the course.
3. Agree to pay the relevant fees.
4. Agree not to distribute the work or material or lecture notes or any other related to this course (online or hard copy) without permission in written from Institute of Forensic Science, Gujarat Forensic Sciences University.
5. Agree to take full responsibility for your actions and opinions.
6. Confirm that you have, or are willing to secure access to, relevant materials where the course necessitates this.
7. All courses must be completed within stipulated time decided by the Institute of Forensic Science, Gujarat Forensic Sciences University and if fail to complete within stipulated time or fail to attend regular theory and / or practical session , admission will be cancelled and to continue, fees need to be paid.
8. Refunds will not be payable after a course has been started.
9. While registering the course, candidate must provide an accurate and complete postal address, contact telephone number and e-mail address. We may refuse or cancel your enrolment if you do not supply these. Your details will not be used for any purpose other than the efficient and effective running of Real Group Ltd.
10. If circumstances arise that are beyond our control, it may be necessary from time to time to change/cancel course dates, content, venues and prices from those published. Whilst we will make every effort to transfer your booking to the next available course at your preferred venue, it should be noted that we will not be held liable for any costs/losses incurred as a result of any such changes. If we are no longer able to provide your course, we will ask you to return any course materials to us (at our expense) in the condition as originally delivered to you and refund to you any fees paid to date when we receive the materials as required.
11. The majority of correspondence with and from Real Group Ltd is conducted electronically using e-mail and web-based protocols. Your details will be added automatically to our database. Your details will not be passed to any third party without your permission, unless requested by law or a similar authority.

Institute of Forensic Science, Gujarat Forensic Sciences University in association with Capital Novus reserves the rights to change or amendment in the terms and conditions from 01 to 11 time to time and I agree to abide same